zed office blog

Through the new management options managers and administrators can add tasks to jobs, assign employees to those tasks, enter a priority and set an expected start and finish time. These tasks are then automatically assigned to employees.

To add a task:

1. Go to Manager > Manage Projects
2. Select the Job from the list and click Edit



3. At the bottom of the Job page click on Add task
4. Enter the details for the task, assign employees, priority, expected start and finish times and then Add



5. Tasks are allocated to the Job and assigned to employees

Managers and Administrators can now assign employees to work on specific projects and control who can enter time against jobs. Once employees are assigned only they can enter time against that billable job. Employees who are not assigned will no longer see those jobs in the customer drop down list giving a extra level of privacy.

To turn on the feature and assign employees to the job:

1. Go to Admin > Preferences and check the “Assign users to Jobs” option.



2. Next assign the employees to the job. Go to Manager > Manage Projects
3. Select the Job from the list and click Edit



4. Check the Employees you want to assign to that job and click Update



5. Only those employees will now be able to enter time against that Job

Based on feedback from beta testers we have added the option to select either a start/finish time, or a duration in either 15 minute or 6 minute intervals when entering time on a timesheet. 

This is set for the whole application through the preferences page (requires administrator permission level).  Once changed you will need to log out and back in to see the change.

Today we released new functionality that allows all levels of users to change their password.   This is available to all levels of users under the Home menu option.  The same rules apply to passwords that they must be between 4 and 15 characters long. 

Stay tuned as we are in the process of finalising project management functionality which takes Zed Office into a more scheduling application.  We hope to have that on general release in the next couple of weeks.

We have now completed the integration for Web Timesheets for users of QuickBooks in Australia, New Zealand and Asia and we are inviting users to take part in the beta phase for those regions.  For those regions you can upload and download your lists and time activities into Zed Office user the QuickBooks timer interface.

To upload your Customer:Job, Service item, Class, Employee lists to QuickBooks using the legacy QuickBooks Timer interface. First you need to create a Timer IIF file, in QuickBooks got to File > Timer > Export Lists for Timer and follow the instructions on your screen. (you do not need to have the Timer installed). 

When you have completed your Timesheets and they are approved and ready to download click on the Download button to create a Timer import file and save the file to your desktop. To import this file into QuickBooks go to File > Timer > Import Activities from Timer and follow the instructions on the screen. Once downloaded these activities will appear in the Timesheets in QuickBooks (you need to have Time Tracking switched on in your QuickBooks preferences).When you have completed your Timesheets and they are approved and ready to download click on the Download button to create a Timer import file and save the file to your desktop. To import this file into QuickBooks go to File > Timer > Import Activities from Timer and follow the instructions on the screen. Once downloaded these activities will appear in the Timesheets in QuickBooks (you need to have Time Tracking switched on in your QuickBooks preferences).

As always we are particularly interested in your experiences during the beta phase please post your comments into this form

For Bugs http://www.zed-systems.com/company/bug_track 

For comments and feedback http://www.zed-systems.com/company/feedback.htm

Steve 

Well today we have officiallly launched beta version 1.02 of the Zed Office web service.  We would like to say thank you to all the triallist who have provided invaluable feedback during the beta 1.01 phase.  Some of the new and improved features include:

We would like to show our thanks to you by extending your evaluation for a further 30 days you can retrieve your data by logging in

We are also have a new rate card for the service

We hope that you give the service another try and we will continue to improve the service with your feedback.